The cloud is a system of servers that host the data you upload using an internet connection. These servers are often located in a data center at a remote location though there are on-site cloud storage solutions. You can store, backup, and access your information at anytime.
There are several reasons to use cloud storage for business, the most important being backing up important data, sharing files, and working remotely.
Like all business investments, cloud-based storage has pros and cons. There are also different types and providers to choose from. Read on to discover the best option for your organization.
Accessibility – You can access your data and files as long as you have an internet connection. Your information syncs, meaning it will be the same whether you’re using a desktop or mobile devices.
Collaboration – Working with your team either remotely or together in a work space is a breeze. You can set up a shared folder of files that everyone can access. Another option is to easily send a link to a business associate instead of a bandwidth-hogging email attachment.
Emergency Backup – Every business should store important files in two or more places. Cloud storage services can serve as a backup for physical copies, or information stored on computers and hard drives.
Cost – Hardware quickly becomes outdated while software can be updated easily. This means cloud computing could be more cost-effective than investing in hardware or other storage options.
Scalable – You only have to pay for the amount of data storage you want. It’s simple to expand your storage limits as your needs change.
Low Maintenance – Public cloud storage is a hands-off option. This means small businesses won’t need additional resources for updates. You also won’t lose any work with cloud options like Google Docs because your files automatically save when edits are made.
Cost – Not all cloud storage is free. However, there are several low-cost options to choose from. Most small businesses won’t need expensive cloud storage.
Requires Internet – You’re dependant on a reliable internet connection when you use cloud services. Not having an internet connection would make cloud computing nearly impossible unless you have offline access. Additionally, slow internet can make uploading or downloading data a bit tedious.
Storage Limits – Every storage plan comes with caps. Small businesses can often stay within these limits. However, larger companies or organizations that rely heavily on the cloud should choose a plan that accommodates their storage needs.
Reliability – Most cloud storage providers use multiple servers to prevent downtime during power outages or other problems. However, you could be unable to access your data and files in a worst-case scenario.
Security – There’s always a privacy risk when you hand over data to a third-party company. Some ways to improve security are encryption, dual authentication, and limiting access to certain files. It’s very important to choose a secure cloud solution for your critical data.
Private – Private cloud services are used by one business. One or more servers could be located at the organization’s location or elsewhere. This is the most secure cloud option, but it can be costly for small businesses. A private cloud is ideal for companies that host extremely sensitive data, like medical information.
Public –A public cloud is the most popular option for cloud computing. It’s owned and maintained by a third-party. This means that your business would be responsible for little to no maintenance. You’d access all files, data, and information remotely via an internet connection.
Hybrid – Hybrid clouds are highly customizable. They use both private and public clouds to store data. Your company could use the private cloud for sensitive data and the public cloud for non-sensitive data. A hybrid cloud-based storage solution may be more affordable than a private one, yet still provide some of the same benefits.
Cloud backup and storage are perfect for organizations of all sizes. Every business should have multiples copies of important files and information. The cloud makes it easy to collaborate with colleagues because the data is the same across all devices. You can work from anywhere and even on the go if your provider offers mobile apps.
Cloud-based storage requires a fast, secure, and reliable internet connection. If you’re moving your entire business to the cloud, there’s a good chance you’ll have to upgrade your internet as well. This will help your team upload and download files quickly. You’ll also want to ensure your internet connection and devices are protected against threats. Check out Frontier Business solutions for both your internet and security needs.